How to Simplify Data Retention?
Data Retention is essential for compliance, business continuity, productivity, and sometimes to prepare a legal defense. But keeping data in live systems fails to map to the requirements of regulated industries, can bloat storage, and skyrocket its cost. NetGovern helps counter these challenges with true legal archiving.
Legally Defensible Archiving
A real legal archive with legal hold capabilities can ease if not eliminate the challenges associated with data retention. NetGovern Archive ensures long-term retention, data integrity, data security, and traceability. Advanced reporting tools help maintain a complete and accurate audit trail to certify defensibility of timely data deletion.
Mailbox archiving yields a 100% retention. All mailbox items are captured including sent and received emails, drafts, calendar items, notes, folder structure, attachments, and deleted items. Even metadata is preserved as knowing who received, sent, forwarded, deleted or read an email can be decisive during investigations.
Flexible Retention Policies
Electronic records retention policies can be granularly enforced on groups or individual users. They can also target types of information and enforced with information classification. Policies can be enforced to ensure compliance with:
- FINRA Rule 3110.09
- SEC Rule 17a-4
- 21 CFR Part 11
- & more
Reduced Storage Requirements
Minimize risk and cost by keeping only the information you need. Archived email metadata enables the automation of the data lifecycle management. Items can be deleted at the end of their required retention period, and rarely accessed data can be moved to cheaper storage disks.